Common LivionKey Guides
Guides and resources that apply across multiple LivionKey products, including LivionKey Automats and LivionKey Register. These articles cover features, workflows, and settings.
By Yassine and 1 other2 authors42 articles
Getting started
Common guides to understand LivionKey apps and initial steps
- Login to LivionKey appsThis article will guide you through the process of logging into the LivionKey applications.
- Organization Structure: Why it matters & how inheritance works (concepts)This article will help you strategically design your organization's structure to optimize access control and key management.
- Organization management: Creation and initial settings (how-to)This article guides you through configuring essential settings for your organization in LivionKey Register.
- User management: Invite users to your organizationThis article explains how to effectively manage users within LivionKey Register, ensuring a secure and controlled access to your system.
- Key automats: Adding a new LivionKey30This article will guide you through the process of adding a new LivionKey30 to your LivionKey system.
- Buildings management: Create and manage BuildingsThis article explains how to create, import, manage, and organize buildings within LivionKey Register for efficient key and access control.
- Keys management: Create and manage KeysThis article explains how to create, manage, and utilize keys within the LivionKey Register.
- Notifications: Enable Key return reminderThis article explains how to set up key return reminders in LivionKey Register, ensuring timely key returns and improved key management.
- Contracts: Enforcing Key Contract Signature and AgreementsThis article explains how to define and enforce agreements within LivionKey Register, ensuring clear terms and conditions for key handovers.
- Keys management: Import KeysThis article explains how import keys within the LivionKey Register.
- Antitheft alarm: How it works and how to configure it?This article describes how antitheft alarm works and how to take it in use.
- Contracts: Key Handover, Return, and Key Contract ManagementThis article explains how to create and manage key contracts, facilitating seamless key handovers and returns within LivionKey Register.
- Events: Daily MonitoringThis article explains how to use the Event History feature in LivionKey Manager to track system modifications and operations.
- Key automats: Handing over a key from a Key automatThis article shows the process of handing over keys from a Key Automat, including how to add mechanical keys.
- Keys management: Automatic Key ID GenerationThis article explains how automatic Key ID generation works in LivionKey Register.
- LivionKey Register: How to mark a key as lostTrack lost physical and iLOQ S5 keys, remove them from active contracts, and restore them when found.
- LivionKey Register: How to manage Key categoriesKey categories let you organize your keys into labeled groups. Instead of scrolling through a long, unfiltered list, you can assign categories to keys and then filter by category to…
- Use Multiple Contacts in Key Handover and Return ContractsAdd, manage, and update multiple contacts on the same contract in Livion Key register
- Organization contract settingsConfigure contract defaults, enforcement, optional fields, instructions, and required checks for an organization unit and its child units.
- Contract signing and Signature StationsCollect contract signatures locally, by public link, or on a paired office Signature Station Display.
- Managing Contact Persons in Key ContractsThis article explains how to efficiently manage contact persons within LivionKey Register, streamlining your key handover process.
- Events: Tracking usageThis article explains how to monitor your organization's usage at both the organization unit and building levels.
- Notifications: Check End-User Key Contract Notification StatusThis article explains how to track and manage the status of key contract notifications sent to your customers in LivionKey Register.
- Contracts: Changing the key pickup and return locationThis article introduces the new Changing the key pickup and return location feature, bridging manual and automated key management.
- Contracts: Planning Future Key Handovers from Manual StorageThis article explains how to schedule key handovers from manual storage in advance, providing greater flexibility for you and your customers
- Contracts: Planning Key Returns to Manual StorageThis article explains how to schedule key returns to manual storage in LivionKey Register.
- Contracts: Change Key Pickup Location - Office or Key AutomatThis article explains how to change the pickup location for a key contract between manual storage and Key Automats.
- Contracts: Change Contract Return Location - Office or Key AutomatUpdate key return location for contracts, switching between office and automat drop-off.
- Contracts: Enforcing Strong Authentication for Secure Key RetrievalThis article explains how to define and enforce strong authentication within LivionKey Register for key handovers.
- Organization management: Moving Buildings and Organization UnitsLearn how to reorganize your organization structure by moving buildings or entire organization units
- Configure End users and Key Managers NotificationsLearn how to set end users and managers notifications, defaults, reminders, & contract alerts in LivionKey Register.
- Contracts: Understanding Optional Contract FieldsThis article explains the optional fields available when creating contracts and how to enable them for your organization settings.
- Key automats: Understanding the Return Code FeatureThis article explains the Return Code feature, an optional tool designed to simplify key returns for keys stored in LivionKey Automats.
- Contact Custom FieldsThis article describe how you can create and use custom fields to you contacts in LivionKey Register
- Keys: Grouping Keys into Key ringsThis article explains how to use Key rings in LivionKey Register to bundle multiple keys together for convenient and efficient management.
- How to setup a service account for API-communicationThis article describes how to setup a service account which is needed for API-communication
- Livion Billing Portal: Setup and Management GuideLearn how to enable Stripe Billing in LivionKey Register, configure your payment methods, and manage your billing history. This guide walks you through the first-time setup, updating tax information, and…
- LivionKey Register - How to use Access Schedule in contractsSet allowed days and time windows for key pickup and return, including device and manual storage workflows.
- Contract Instructions User GuideA comprehensive guide to configuring, inheriting, and viewing contract instructions across your organization.
- Dropkey — User GuideA guide for administrators and end-users on how to set up and use Dropkey.
- Microsoft Login in LivionKeySign in with your Microsoft work account, link it to an existing Google-based LivionKey account when needed, and guide IT admins through Microsoft Entra approval.
- How to Use Key Access ControlPrevent accidental handovers by managing exactly who can borrow which keys, and for how long.