1. Keys in LivionKey Register
Efficient key management is an essential feature in LivionKey Register. In our system, a "Key" represents the digital counterpart of a physical key.
Keys can be distributed and collected through two methods:
Manual Handover: Keys are physically handed over at a designated location.
Automated Distribution: Keys are dispensed and returned through LivionKey Automats.
Each key in LivionKey Register has the following properties:
Building: The building or location associated with the key.
Name: A descriptive name or label for the key (optional).
KeyID: A unique identifier for the key within the system.
RFID / NFC Hex identifier: Used if the key has an RFID or NFC tag/chip for additional tracking and identification
Key storage: Indicates whether the key is stored manually or in a LivionKey Automat.
2. Operate with keys
The "Keys" -view is your central hub for key management. You can enter the view by clicking "Keys" from the menu in the left-side of the page.
2.1 Search for a Key
Free text search:
Search using keywords that match the ID, name of the key, name of the building or the address of the building. Enter the keyword to "Search" -field in top of the page.
Filters:
The search has the following filters which you can use to narrow the search results:
Building
Contract
Status
Storage
Key automats
Keyring
The filters are below the "Search" -field. Activate the desired filter by clicking it and selecting for the correct option from the drop-down menu. You can search for the options by entering key word to field (e.g. contract ID or building name to corresponding filters).
Filter by organization unit:
You can filter the keys also by selecting the desired organization unit from the "Filter by organization unit" -section.
2.2 Create a new Key
Click "+ Create" in the top right corner of the "Keys" -view
Provide the following mandatory information:
Organization unit or building
Unique ID for the key
Selected storage type and details:
"Manual storage" requires a description and current status
"LivionKey automat" requires an automat ID and if the key is shared key (can have overlapping contracts)
Optionally provide:
A logical name for the key
An RFID/NFC identifier if the key has one
Once you have entered information, press “Create”.
2.3 Update the Key
Right-click the Key which you want to modify and select "Update key"
Modify the desired fields (Building, Name, RFID / NFC hex identifier, key storage options)
Once you have done all the changes, click "Save"
2.4 Delete the Key
Right-click the Key which you want to modify and select "Delete key"
Confirm that you want to delete the key.
Important!
Once you delete the key, it will be removed permanently and cannot be restored!
If the key has active contracts, system asks if you want to delete also the contracts (the contracts will be deleted also permanently)!
Remember
For further information and guides on using the LivionKey Register, refer to our help center or contact our support team.