User Management Overview
LivionKey's User Management system empowers organizations with a range of features to simplify and secure user access.
Key Features
Two-Factor Authentication (2FA)
Add an extra layer of security by requiring users to enter a one-time code in addition to their password when logging in.
Efficient Onboarding
Get new users up and running quickly with a streamlined onboarding process, including automated emails and password reset options.
Role-Based Access Control
Define user permissions based on predefined roles, ensuring they only have access to the resources they need.
Resource | Permission | Only viewer | User | Advanced user | Admin |
Contracts | View | ✅ | ✅ | ✅ | ✅ |
| Edit |
| ✅ | ✅ | ✅ |
Keys | View | ✅ | ✅ | ✅ | ✅ |
| Edit |
|
| ✅ | ✅ |
Buildings | View | ✅ | ✅ | ✅ | ✅ |
| Edit |
|
| ✅ | ✅ |
Alarms | View | ✅ | ✅ | ✅ | ✅ |
Key automats | View |
| ✅ | ✅ | ✅ |
| Insert keys |
| ✅ | ✅ | ✅ |
| Open remotely |
| ✅ | ✅ | ✅ |
| Front Camera |
|
| ✅ | ✅ |
| Timelines |
|
| ✅ | ✅ |
Events | View |
|
| ✅ | ✅ |
| Edit |
|
| ✅ | ✅ |
Usage reports | View |
|
| ✅ | ✅ |
Users | View |
|
|
| ✅ |
| Edit |
|
|
| ✅ |
Organization | View |
|
|
| ✅ |
| Edit |
|
|
| ✅ |
Organization Unit Access
Grant access to specific organizational units, providing granular control over resource visibility and actions.
Access Expiration
Set expiration dates for access rights, automatically revoking access after a defined period for enhanced security.
Security Notifications
Receive notifications when users change their passwords, helping to detect and prevent unauthorized account activity.
Flexible Login Options
Support for both Google and email password login enhances the user experience and provides convenient access options.
Managing Users
Adding New Users
Navigate to the Users Page:
From the left-hand menu, click on the "Users" link to view the list of existing users in your organization.
Create a New User:
Click the "+ Create" button in the top right corner.
Assign Access Rights:
Select the specific organizational unit the user belongs to.
Choose the appropriate role for the user, defining their permissions within the system.
(Tip: Click the provided link to see a detailed comparison of the different roles.)
Optionally, set an expiration date for the user's access rights.
Save and Invite:
Once you've completed the user details, click "Save."
An email invitation will be automatically sent to the new user, inviting them to join your organization in LivionKey.
Searching for a User
Free Search: Use the free search tool to quickly find users by entering any keywords that match their name, phone number, or email address.
Filters: For more precise searches, use the filters to narrow down the results by organization unit
Updating a User
Locate the User and click the "Update" action button from the row menu.
Update the necessary fields, including:
Name
Language
Phone number
Access rights (organization unit, role, and expiration date)
Press the "Save" button to finalize the user update
Deleting a User
Locate the User and click the "Delete" action button from the row menu..
A confirmation dialogue will appear. Press "Yes" to permanently delete the user
Important: Deleting a user is irreversible. Ensure you want to permanently remove the user and their associated data before confirming the deletion
Remember:
Refer to our collection of articles for more detailed instructions and troubleshooting tips.
If you encounter any issues or have questions, please don't hesitate to contact our support team.